Roggenart

Background

Roggenart is a bakery bistro and cafe based in Maryland, USA, operating 9 retail locations with 12 production staff and 51-100 SKUs. The company produces sandwiches, custom cakes, and breads. When the Production Manager joined, Roggenart had only two locations and no system for calculating product cost or ingredient usage.

The Challenge

The company relied entirely on Excel for recipe and cost tracking, with no centralized system for understanding the true cost of production.

Situation

• Two retail locations and a small central commissary
• Relied entirely on Excel for recipe and cost tracking
• Labor was excluded from cost calculations
• Uncontrolled ingredient usage
• No visibility into per-unit product cost
• No consistent daily inventory closing method
• Manual processes could not support scaling

The Solution

Product Fit

• Digitized recipe management
• Standardized costing and ingredient tracking
• Added cost breakdowns for materials, labor, and packaging
• Linked recipes to real-time inventory
• Generated reports identifying overuse

Implementation

• Began two weeks after selection
• Leadership had prior ERP experience
• Recipes and production data were prepared in advance
• Most setup time focused on aligning actual vs. theoretical usage

Support

The FlexiBake support team provided same-day answers, which the Production Manager noted is uncommon in the industry.

Results

Operational Improvements (After 3 Months)

• Introduced ingredient pre-scaling to prevent waste
• Added labor and packaging costs into pricing logic
• Improved process control without expanding facilities
• Transitioned from Excel to automated digital recipe costing
• Started closing inventory daily to catch discrepancies
• Gained per-unit cost reports by batch, tray, and finished item

Advice for Other Companies

1. Organize internal data first, especially recipes and production steps
2. Prepare teams for a mindset shift and new habits
3. Implement FlexiBake before scaling to many locations

What’s Next

Roggenart plans to continue expanding its retail footprint, with FlexiBake serving as the system of record for costing, production, and inventory as they scale toward 20+ locations.